Being online all the time makes it difficult to manage your Real Estate Business in a realistic manner. Since we are constantly getting emails and leads through our Real Estate websites, it’s difficult not be overwhelmed by inquiries from sellers and current clients. How do we prioritize when it seems like if we don’t respond to emails immediately, we’ll lose the lead? Manage your emails like you manage your children.

As parents, we have to give our children strict specifications on how much time they can spend watching t.v., playing outside, doing their homework, etc. Treat your emails in this same way. Give yourself restrictions on how often you check your email, how often you reply to your emails, when you send out follow up emails, etc. The best way I have found to do this to give myself three times a day for everything: Morning, After lunch, Before leaving work: Check your email and give yourself 30 minutes to read through all of your emails and 30 minutes to reply to all of your emails.

Don’t get overwhelmed if you have more emails than you planned on receiving. You have an hour to read everything and respond to everything in the morning, and if you don’t get around to it, finish it after lunch. One of the best things I have found to use to prevent the “overwhelming web” is to set up an Autoresponder that emails people immediately after they have sent me an email. Usually it will say something like “I’ve received your email and will get back to you shortly!” or something to that nature. As long as you make sure that you give a custom reply and really follow up on your emails, you won’t let leads slip through the cracks and you won’t have any unhappy clients.

One of the best ways to make sure you are sticking to your email schedule is to set up notifications through Top Producer, Outlook, ACT!, or whichever schedule management software you use. Have a notification remind you three times a day to check your email and respond to your emails.

Two weeks and your set! If you keep up this habit of checking your emails and responding to them in a timely fashion for two weeks, it will be a habit for good. You won’t have to worry about forgetting because it will almost be drilled into your routine habits like brushing your teeth, walking your dog, or getting your kids ready for school.

If you need help with your time management to make you productive in sales, read “Time Traps: Proven Strategies for Swamped Salespeople” by Todd Duncan. Time Traps addresses the most common misconceptions we have about time and our use of that time in the marketplace. Duncan has proven remedies for universal time troubles, and he shows readers how to set a schedule that works-not just some days but every day. With the principles in Time Traps, salespeople will see a rise in their sales as they experience a drop in their working hours.